Group Visit Request Form

We are thrilled to have the opportunity to host your group at Oglethorpe University! Due to staffing and space restraints, we may not be able to accommodate your group on your preferred date. We encourage you to submit an alternate date to maximize our ability to host your group. Thank you. Confirmation emails are typically sent one to two weeks before your visit. If you need more time please indicate within the form.

Please select your preferred visit date below

*Select your visit time:

9:30 AM - 11:30 PM

1:30 PM - 3:30 PM

Please choose an alternate date below

Please select a visit time for your alternate date:

9:30 AM - 11:30 PM

1:30 PM - 3:30 PM

I would like to request a special time slot

What is your special time slot request?

Note: Please plan for additional time on campus if you are choosing to have lunch in the OU Dining Hall. Please note payment will be needed and a W-9 can be provided. The Dining Hall can be reserved for groups under 30. If your group is larger, catering can be provided. If your visit is canceled less than a week before your visit, you may still be billed for dining.

Do you plan to make arrangements to eat in the OU Dining Hall during your visit?

Yes

No

Will you need to park your vehicle on campus after dropping off the students?

Yes

No

What type of vehicle will you be bringing? (ex. school or charter bus, van, car)

Group Contact Information

Group Contact Name

Group Contact Title (Position)

Contact's Institution or Organization

Group Contact Email Address

Primary Phone Number

Cell Phone Number

Will the Group Contact be attending the visit?

Yes

No

Day of Visit Contact Name

Day of Visit Contact Cell Phone Number

Day of Visit Contact Email Address

Group Information

Group Institution or Organization

Mailing Address

Country

Street

City

Region

Postal Code

Group Age Range

Number of Students Attending

Number of Chaperones

Note: Please ensure you have 1 chaperone for every 15 students.

What are your goals for this visit?

Does anyone in your group have accessibility needs? If so, please list them here:

Do you have any additional requests or questions about your visit?

Please carefully review the our Group Visit Guidelines and acknowledge each statement below. All visiting groups are required to follow these guidelines while visiting Oglethorpe University. Any groups that fail to meet the below expectations may be restricted from visiting campus in the future.

If you have any questions regarding these guidelines, please contact us at visits@oglethorpe.edu or 404-364-8308.

Please arrive prior to the scheduled start time of your visit. The visit may have to be shorten or cancelled if your group does not arrive within 15 minutes of the scheduled start time.

Students must be respectful of our community and follow all instructions of Office of Admission staff while on campus. If a group's behavior becomes inappropriate, the tour guide can end the tour at their discretion. If any action done during the tour results in injury, Oglethorpe University is not at fault and will not be held responsible.

Groups must bring at least 1 chaperone for every 15 students. Chaperones must stay with their students throughout their visit and are expected to manage group behavior.

If your expected attendance changes by more than 5 students, you must update us in advance of your visit. Changes in expected attendance can result in cancellation of a visit if it exceeds our capacity.

If you need to cancel a visit, you must notify us as soon as possible. Groups that fail to notify us prior to their visit date may be prohibited from visiting in the future.